Views on Orgnizational Restructuring in DOP submitted to Directorate.
No. GS/AIAIASP/PS Gr. B/2012 dated 4th June, 2012
To,
Ms.Kalpana Rajsinghot,
Director (Estt. & DE) &
Member Secretary of the Committee.
Department of Posts,
Dak Bhavan, Sansad Marg,
New Delhi 110 001.
Subject: Regarding organizational Restructuring in Department of Posts.
Ref. : Dte letter No. 23-1/2012-PE-II dated 10-5-2012.
1. The department has issued the above letter calling view of the Association regarding organizational restructuring in DOP. It is seen that main stress of the department is to help executives structure their enterprise to create accountability for results. This move of the department is appreciable and will definitely go a long way, if done, keeping in view the interest of organization as a whole and administrative side particularly.
2. With the invent of technology on DOP and Consequent upon introduction of new business branches, the Department of Posts is on the verge of conversion into a dynamic organization with projects like changing ambience of the offices, providing good working environment to the staff, providing comfort to potential customers or visitors and various long lasting projects like Digitization of Records, Core Banking, Mail Optimization, Consumer Price Index, Aadhaar Technology, Biometric Systems etc and to the most adhering to the norms fixed on Citizen Charter. All these projects are being implemented with the support and incessant hard work of IP cadre, PS Group “B” officers who are proposed to be elevated to Class-I with the proposal to upgrade Class-II Divisions to Class-I. It will not be wrong to say that the total responsibility for successful implementing the various innovative schemes has virtually devolved who are propose to be elevated to Class – I with the proposal to upgrade Class-II divisions to Class-I. It will not be wrong to say that the total responsibility for successful implementing the various innovative schemes has virtually devolved on the IP and ASP/Group “B”. Thus without taking into consideration career prospective of IP/ASP/Group “B” officer no Organizational Restructuring will work.
3. There has been no upgrading or cadre restructuring of the apex Grade of these cadres. Owing to extreme stagnancy there is resultant frustration amongst the incumbents of this cadre. Even after acquiring long years of experience and expertise they are not elevated to Group “B” what to say of Class-I. All these are not only the root cause of frustration amongst the IP cadre but these are also an impediment in effective execution of administrative policies and plan. This is bound to have an adverse impact on the efficiency of the department. Thus, cadre review along with proposed organizational Restructuring is the solution.
4. An Inspector of Post Offices feels over burdened at the beginning of his career as he has to do every type of work in his office may be of a peon in his own office, clerk & typist as it is a single man office who bears the brunt of all failings in the department as he is at the lowest rung in the administrative hierarchy. “The results – he thinks of leaving the department to join other establishment thereby brain drain. No organization can last long with the service of its frustrated employees. It is therefore necessary to strengthen the backbone of the department with a fair deal. All existing Sub Divisions should be provided office staff and post of Mail Overseer can be converted to Asstt. Inspector (PA cadre/System Manager).
5. At present 141 HSG-I postmaster posts are filled from ASPs, now in view of Postal Directorate letter no 4-19/2012 – SPB – II dated 02.05.2012, the provision of filling up of HSG I posts by ASPOs will not be possibly operated thereby diminishing our promotional prospects. In order to compensate IPs/ASPs and to keep us in administration hierarchy separate posts of SP (Technology & BD) may be created in each proposed Class-I Division.
6. It is one of the best ideas and will be in the betterment of things if organisational restructuring is done along with cadre review in the revised format in view of changed scenario.
7. However, in view of the terms of reference of Committee the views of IP/ASP Association are as under:
a) Creation of new Postal Divisions and Regions as well as upgradation of Class II Divisions into Class I Divisions: In our beloved country there are 28 States and 7 UTs so all the states and if justified UTs should have independent Circle HQ, the concept of Region should be dole out. To avoid duplicacy of work RO may be merged with Circle by creating the post of PMG (BD & Technology). However bigger States can have more than one independent Circle(s) on the Telecom Circles analogy. The Class-II postal Division should be upgraded to Class-I in the following format:
